5 Ways to Help Your Board & Volunteers Get the Tax Deductions They Deserve

Guest post by Tobi Johnson

This article originally appeared on Tobi’s Nonprofit Management Blog.

Help your volunteers get the tax deductions they deserveIt’s that time of year, where we (in the US) wait eagerly for our wage, income, and tax statements to arrive and we scramble to find all those receipts we need to complete our federal tax returns. Why not help your volunteers get all the deductions they have coming?

5 Ways You Can Help Volunteers with Taxes

  1. Educate them about what they can and cannot deduct. – For example, if they have to buy specific uniforms or equipment (i.e., tools, office supplies, etc.) that you do not reimburse them for, they can deduct the costs. They can even deduct the cost of dry cleaning their uniform, if it is not used for activities other than volunteering. They cannot, however, deduct the value of their own professional services they contribute. For the official word, check out the IRS’s Charitable Contributions publication.
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  3. Give them a print out of the days and locations they volunteered last year. – That way they can figure their mileage to and from the volunteer site (if they left their home). These miles are deductible if you did not reimburse them for their travel.
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  5. Make sure they have a record of their total cash donations to your organization last year. – Many volunteers donate more than once throughout the year. For each donation, you probably sent them a receipt. Why not give them a cumulative count of everything they contributed, so they are sure to count everything?
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  7. Make sure they have a written acknowledgement of any in-kind or non-cash contributions they’ve made. – This is required by the IRS. Be sure to help them document the fair market value of their donation. The IRS’s Determining the Value of Donated Property publication may be helpful. The Salvation Army also published a Donation Value Guide online. Or, if it’s food or supplies that you didn’t reimburse them for, they can use the receipt, but it needs to be documented with an acknowledgement from your organization.
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  9. Encourage them to claim their deductions. – Volunteers may be reluctant to claim their work on their federal tax return. It may feel self serving to them. Let them know, there’s no shame in it. It’s the law, and it’s meant to encourage charitable works for good causes. If they still feel guilty, tell them they can contribute any tax savings they realize from these deductions back to your organization. Then, it’s a win-win for everyone!

What suggestions do you have to help volunteers get the most from their tax return?

Tobi Johnson is a nonprofit and volunteer management consultant with decades of experience creating and expanding impactful programs. You can benefit from her expertise by reading her blog.

Use Social Media to Get Volunteers and Donations in One Fell Swoop

Guest post by Melissa Crossman

Social media: a multi-pronged attack.

Social media: a multi-pronged attack.

If there’s one response guaranteed to make any volunteer manager cringe, it is “but no one ever asked me.” Though you know you’ve done all you could to engage potential volunteers while retaining those already involved, there’s value in teasing out the real meaning of this dreaded response.

At the heart of connecting with your volunteer base is and always has been identifying that motivational factor that matches your group’s need. Often what volunteer organizers find is that they ask too little of their most motivated, unpaid associates. Knowing where and how to tap into that motivation is where social media comes into play in this digital age. To underscore this notion, look no further than your fundraising efforts.

A Clue in Giving

Certainly not exclusive to notprofits, the adage that goes, “if you want something done well, seek out the busiest person in the room” is one that resonates with securing donations. If you want leadership in your next capital campaign or other fundraiser event, tap your own workers.

VolunteerMatch President Greg Baldwin, speaking at this past November’s Social Media for Nonprofits Conference, shared that two-thirds of volunteers give financially to their own organizations. More to our point, those volunteers who give do so at ten times the rate of regular donors. For those tasked with first getting those volunteers, it’s not a chicken and egg proposition, though. Enter social media and how the worlds of fundraising and volunteer recruitment are sharing common space.

Recruiting, Fundraising and Social Media

Harnessing the potential of social media for both recruitment and securing donations for deserving causes is catching on. In May, LinkedIn launched LinkedIn for Good, a service facilitating connections between supporters and nonprofits. Several months ago, Offerpop, the viral marketing company specializing in campaigns on Facebook and Twitter, announced a new app, Fundraise, allowing for direct giving by users to causes. Given the connections between volunteers and generosity, a comprehensive use of social media as a recruitment tool and raising money is a winning combination. Consider the initial success of Fundraise as a means of helping nonprofits achieve financial goals.

Early Adoption

One of first big name users of the Fundraise was Cesar Millan of The Dog Whisperer fame and founder of The Millan Foundation, a dog rescue operation that provides rehabilitation services for abandoned dogs. The foundation’s web page raised over $21,000 – twice the intended goal – with the app, which at the time, had not been released for general use. Cesar Millan Fundraise page Other highly personal causes seem well matched with the Offerpop app as well. Raising awareness through social media about such diseases as prostate cancerand diabetes is already an established practice. For volunteer groups providing fundraising support for individuals needing treatment or with other related needs, Offerpop and its ability to harness connections through Twitter and Facebook has the potential to generate viral exposure for both donors and other volunteers.

Identifying New Volunteers

Also mentioned by Greg Baldwin at the November event was his assertion that recruiting social media volunteers is one of the least difficult roles for volunteer managers to fill. The talent and experience necessary to coordinate social media recruitment efforts doesn’t have to come from managers; it’s readily available from volunteers those managers can identify through their own social media searches. Once such a position is filled, the recruiting stream is then channeled to the proper manager through the social media volunteer.

Meeting Your Goals

By co-opting the know-how of a social media volunteer, managers at nonprofits can leverage the skills of those recruited to serve. Delegating authority to a social media volunteer can lead to greater reach of your recruiting efforts as well as the always necessary quest for funding sources.

With the proliferation of fundraising apps combined with the reach of social media tools, this may be the beginning of a much anticipated shot-in-the-arm for volunteer managers and their organizations.

Melissa Crossman is a professional writer living in the Indianapolis area with her two dogs and an assortment of turtles. In her spare time, Melissa volunteers at a local reptile rescue operation.

Fighting Hunger Together: VolunteerMatch and Walmart Foundation Team Up to Kick Hunger to the Curb

VolunteerMatch and Walmart Foundation, Fighting Hunger TogetherIn today’s economic environment, the work nonprofits are doing to fight hunger is more important than ever. That’s why VolunteerMatch helps these organizations to find thousands of volunteers who share the sense of urgency, compassion and care that’s needed to help those who go to bed hungry at night.

The Walmart Foundation also recognizes the importance of our nation’s hunger-fighting organizations. And today, with funding provided by the Foundation, we’re excited to announce a new program to give hunger-related nonprofit organization more support for their missions.

No Cost Access to VolunteerMatch’s Premium Tools

From now until June 2013, hunger-related organizations will automatically be upgraded, at no cost, to VolunteerMatch’s most effective volunteer recruiting and management tools.

Just a few of the benefits of these tools include: Custom Questions to ask potential volunteers about their interest and availability; Document Manager to automatically send additional details to every prospect; and Reposting to keep opportunities right at the top of search results.

We call these premium tools our Community Leader service, and you can learn more about it here.

A New Training Series on Hunger-Related Volunteer Engagement

Because knowledge and tools are the best way to build real capacity to make change, we’ve developed a new series of free web trainings specifically for organizations that mobilize volunteers in the fight against hunger.

Below are some upcoming webinars in February, and stay tuned for more dates and topics soon:

Make the Most of Your VolunteerMatch Account
(2/16, 8 am PST/11 am EST)

Create Compelling Opportunities on VolunteerMatch
(2/23, 11am PST/2 pm EST)

Put Volunteer Groups to Work!
(2/29, 10 am PST/1 pm EST)

Your Input Requested (and Win a Free iPad 2)

Finally, if your nonprofit works to solve hunger, we would love to hear more about your organization, how you engage volunteers, and what we can do to better serve you. If you have a few minutes right now, would you please complete a short survey? As a way of thanking you, we’ll give one lucky respondent a free iPad 2.

To complete the survey, please click here.

(Reminder: only hunger-related organizations are eligible to win the prize.)

The launch of “Fighting Hunger Together” marks a new era in the war against hunger, and with the Walmart Foundation and your help, we can make sure that no American will ever have to face a day wondering where his or her next meal will come from.

Secrets Revealed: The Best New Resource for Volunteer Recruitment

101 Volunteer Recruitment SecretsDo you sometimes have trouble finding the volunteers you need for your organization? Don’t you wish there was a way you could pick the brains of dozens of other volunteer managers who have triumphed over similar issues?

Volunteers are not ‘free,’ we pay them with conversation and listening. ~ Diane Cameron

Announcing the newest nonprofit resource from VolunteerMatch: “101 Volunteer Recruitment Secrets.” This document is a collection of tips related to volunteer recruitment that we gathered in late 2011 from our extensive community of nonprofit professionals.

You may remember last year when we ran a special campaign asking you to reveal your volunteer recruitment secrets, in honor of the book “Nonprofit Management 101.”

One hundred and one secrets later, we have this guide – a wealth of volunteer recruitment knowledge gathered from nonprofit volunteer managers and local experts all over the world.

If each of your existing volunteers recruited just one new volunteer, what effect would it have on your roster? You do the math! ~ Tiger Schmittendorf, Erie, NY Fire Dept

Use the guide:

  • To see what others in your space are doing.
  • To prepare new volunteer ideas and projects.
  • To help you connect with and recruit the right volunteers for your nonprofit.
  • As a rainy day reference guide.
  • As a juicy novel – read it cover to cover!

Click here to download the free PDF of “101 Volunteer Recruitment Secrets.”

VolunteerMatch’s Dream

This article is part of the Nonprofit Blog Carnival.

VolunteerMatch Has a DreamAmong national holidays, Martin Luther King Jr. Day holds a special place in our hearts here at VolunteerMatch. As a man who dedicated himself, his time and his resources to his dreams, he seems to us like the ultimate volunteer.

And in 1994 when Congress designated the day as a national day of service, it became even more meaningful and relevant to the VolunteerMatch community.

Now is a time for us to renew our determination to work towards achieving our own dreams. With that in mind, we created this video to share our dreams with you. Hopefully it will provide a little inspiration for you to pursue whatever you dream about.

Huge kudos to Julia Lee, VolunteerMatch staffer and filmographer extraordinaire, who served as co-writer, director, camera-lady and editor on the project. Thanks to Cynthia, Jennifer, Abby, Aaron and Greg for giving voice to our collective feelings. And a big thank you to Kevin MacLeod, creator of Eternal Hope, the music we used.

We hope you enjoy it!